For stores that close the day on Verifone
When a Verifone register closes the day, it produces a report that totals everything sold. This page explains what that report shows, what to check on it, and how it ties to your bank and QuickBooks Online.
Works with your POS, back-office & accounting stack
At the end of the business day, a Verifone register or its site controller closes the day and produces a report of what was sold and how it was paid for. This is the one document that sums up the day, so it is the starting point for your books. Report names and options depend on your setup, so confirm yours with Verifone or your reseller.
It totals the day by category: fuel, store departments, lottery and sales tax. It also shows how the money came in, split into cash, cards and other tenders.
Every number in QuickBooks Online for that day should trace back to this report. If the report and the books disagree, one of them is wrong, and the report is where you start looking.
Check that cash on the report matches the drawer count and the deposit, that card totals match the processor, and that the day covers the right business date.
The report shows sales, not what reaches the bank. Card fees, deposit timing and bank charges do not appear on it.
To see what to read on the report, go to the lines to check. To see what goes wrong, go to where it goes wrong. If you want a team to handle it, what we do covers it.
A step-by-step month-end close checklist for a gas station running Verifone, PDI and QuickBooks Online.
Read more →What Verifone Commander does, which reports we need from it each month, and where those numbers go next.
Read more →What a Verifone register records at the pump and counter, and how those sales end up in your books.
Read more →What Verifone's back-office tools and PDI each do, how to decide, and what your books need either way.
Read more →Which Verifone Commander reports to pull each month, what each tells you, and where it goes in QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →We work from the reports your Verifone setup produces, with no change to the register.
Cash, card and fleet totals are matched to deposits and settlements.
Each line goes to one clear account, with lottery and sales tax kept out of income.
Missing days, late closes and large differences are listed for you.
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Clay PearsonThe end of day report is produced.
One report for each business day.
Totals are compared with deposits and processor statements.
The totals go into QuickBooks Online, one account each.
You get the books and a short list of days that needed attention.
Report names and layouts vary by store setup. Ask Verifone what yours are called.
A close after midnight lands sales on the wrong business date.
A shift report is filed as if it were the whole day.
A day was never closed or its report was never saved.
Adjustments made later never reach the saved report.
The difference between the report and the drawer is ignored.
Nobody keeps a copy, so a question months later cannot be answered.
You close the day on a Verifone register and want to know what to do with the report.
You post the totals yourself and want to check you are doing it right.
You suspect the daily close is part of the problem.
If you are not sure how reports reach QuickBooks today, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree how the daily reports reach us and which line feeds which account.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
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Gas station & c-store accounting questions, answered.