Practical guides on fuel reconciliation, tax strategies, and store-side margins, written by the team that does this every day.
Tax & Compliance
Most station owners start as an LLC and wonder whether an S-corp election would save tax. The answer depends on profit,...
Operations & Bookkeeping
Inventory is cash sitting on a shelf. This guide covers how often to count, how to order, how to handle DSD deliveries a...
Operations & Bookkeeping
Fuel payments, sales tax, payroll and loan payments do not arrive when sales do. A 13-week forecast shows when cash will...
Profitability & Revenue
Break-even tells you the monthly gallons and store sales you must reach before you earn a dollar of profit. A worked exa...
Profitability & Revenue
Card fees take a big share of a fuel margin, so many owners look at surcharging or cash pricing. The two are not the sam...
Tax & Compliance
A gas station has more tax moving parts than most small businesses: income tax, sales tax, payroll, fuel taxes and more....
Operations & Bookkeeping
Your POS says one thing and your bank says another. This routine shows how to tie sales, tenders, deposits and fees toge...
Fuel Accounting
Fleet card sales arrive days later and net of fees, so they rarely match the day they were rung up. A step-by-step metho...
Operations & Bookkeeping
EBT sales are not paid like card sales, and they follow their own rules. Here is how to record them, match them to depos...
Tax & Compliance
If your store sells money orders, cashes checks or takes large amounts of cash, anti-money-laundering rules may apply to...
Tax & Compliance
Most owners claim the obvious expenses and miss the ones that need good records. This is a plain checklist of deductions...
Profitability & Revenue
A car wash can be the highest-margin line on your site or a quiet drain. Here is how to track its revenue, direct costs...
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Gas station & c-store accounting questions, answered.