Everything for stores that run Petrosoft
Petrosoft runs the store. QuickBooks keeps the books. This hub covers the guides, the fixes and the done-for-you help for stores that run CStoreOffice, Petrosoft's cloud back office, from the daily close to QuickBooks sync and buying a store. We do not sell Petrosoft and we never need your login.
Petrosoft, founded in Pittsburgh in 2002 by its own account, makes the CStoreOffice back office, the SmartPOS register, Fuel-Central for fuel inventory and tools for scan data and EDI invoices. CStoreOffice is its cloud back-office product, covering inventory, price books, fuel sales, shift reconciliation and profit-and-loss reports. People search for it under both names, so this hub covers both. See Petrosoft back office.
CStoreOffice records what happened in the store. QuickBooks Online is where the ledger lives, the one your bank, CPA and lender rely on. The two meet in the hand-off, and that is where numbers go missing. Petrosoft says CStoreOffice integrates with QuickBooks, but how, and for which edition, is something to confirm with Petrosoft. See does CStoreOffice integrate with QuickBooks.
A bookkeeper who sees one sales total throws away the detail the system keeps. Fuel, store, lottery and tax need their own places, card fees need recording, and each deposit needs tying to the days behind it. That is the work in our CStoreOffice accounting service.
After month end you send the CStoreOffice reports for each store and the bank and card statements. We check that every store and every day is there, post each total to its own QuickBooks account, match deposits and settlements to what the system expected, record card fees, and tie lottery and sales tax to their statements. You get closed books and a short note. Nothing changes in CStoreOffice, and we never ask for your login.
Everything posted as one sales line. Sales tax and lottery counted as income. A day posted twice or not at all. A department renamed in the price book so it lands in the wrong account. Scan data rebates arriving as unexplained deposits. Card fees never recorded. Each one is small, and together they leave books a lender cannot rely on.
We post the totals, match the bank, handle tax and lottery as liabilities, close the month and report. You keep running the store and answer our questions about unusual days. Settings, products, the mobile app and connections go to Petrosoft or your reseller, and we say so when we find one.
Start with the section that matches your question. If the books are behind, go to Work with us. If your totals will not match QuickBooks, go to Fix the numbers. If you are buying a store, go to Buy, move, compare. We are not affiliated with Petrosoft, and what your own plan includes is something to confirm with them.
Done-for-you accounting and cleanup for this system.
Every Petrosoft and QuickBooks guide, in one place.
What the system does, what it leaves to the books, and how to read its reports.
Lottery, inventory, cards and the other items that need their own treatment in the books.
Petrosoft lottery for gas stations and convenience stores: how draw sales, scratch-offs and payouts show up in your reports, and how they belong in QuickBooks Online.
Read more →Petrosoft sales tax for gas stations: recording tax by category as a liability, checking it against the filing, and keeping it out of income in QuickBooks Online.
Read more →Petrosoft inventory for gas stations: count cycles, vendor invoices, shrink and fuel stock, and how each reaches cost of goods in QuickBooks Online.
Read more →The reports to check each day and the checklists for closing the month.
What to ask a seller, how to leave or switch without a gap, and how systems compare.
Buying a gas station that runs Petrosoft or CStoreOffice: which reports and records to ask the seller for, what to tie to the bank, and what to check after closing.
Read more →Moving off Petrosoft or CStoreOffice: what to export, how to pick a cutover date and how to close out cleanly without losing a day in your books.
Read more →Petrosoft competitors and alternatives for gas stations: how to read a list of names, what each vendor actually replaces, and what your books need either way.
Read more →Petrosoft vs PDI for gas stations: honest questions to ask each vendor and what your books need either way.
Read more →Petrosoft vs Modisoft for gas stations: honest questions to ask each vendor and what your books need either way.
Read more →These are the guides most owners start with.
FAQ
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonBook a Free Books Review
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Gas station & c-store accounting questions, answered.