For stores that close the day on CStoreOffice
Petrosoft lists shift reconciliation and cash reconciliation among CStoreOffice's features. This page explains what to check on each day's close, how the day ties to the bank and QuickBooks, and what to save so the month closes cleanly. What your own setup shows is something to confirm with Petrosoft. We are not Petrosoft.
Works with your POS, back-office & accounting stack
Check that every shift closed, the drawers counted, the tenders add up to the day's total and the day is locked before it is posted. Save the report, and later tie the day's cash and cards to the deposit that reaches the bank.
By the FuelCFO team. Where this page describes a vendor's product, the details come from the vendor's own public descriptions and can change, so confirm them with the vendor. Figures in diagrams are illustrative.
A day that closes cleanly is easy to post and easy to tie to the bank. A day that closes badly becomes a month-end puzzle. Petrosoft describes CStoreOffice as supporting shift reconciliation, price book and fuel sales tracking, so the same checks apply whichever report your store uses. Report names and layouts depend on your setup. We are an independent accounting firm and are not affiliated with Petrosoft. What your own plan includes is something to confirm with Petrosoft.
A shift left open can move sales to the wrong day. Check each shift closed and that the business date is the one you expect.
Compare counted cash with expected cash for each drawer. Large or repeated differences are worth a conversation, and each one should land in a cash over and short account.
Cash, cards and other tenders should add up to the day's sales plus tax. If they do not, something is missing or counted twice.
A day posted before it is final can change afterwards and break a month you thought was closed. Post only after the day is locked.
Export or save the end of day report each day, or at least each week. Reports are the evidence the month is built from.
To tie the day to the bank, go to the check list. For how a month closes, see CStoreOffice accounting. For the system-neutral version, see why QuickBooks does not match your POS report.
A short list that fits your close.
We look for open shifts, repeated differences and odd days.
Each day's cash and cards to the deposit.
The locked day goes to QuickBooks one time.
A short note on anything unusual.
Each drawer counted.
Check the business date and that no shift is left open.
An open shift can move sales to another day.
They add up to the day.
Cash, cards and other tenders against sales plus tax.
A gap means something is missing or doubled.
Final before posting.
Post only a day that is locked.
It stops a posted day changing later.
Keep the evidence.
Export the end of day report, daily or weekly.
The month is built from these.
When the deposit arrives.
Match the day's cash and cards to the deposit and settlement.
We do this for you each month.
Names and layout depend on your CStoreOffice setup. Ask Petrosoft or your reseller if you are unsure.
Sales move to the next day.
Over and short builds up unseen.
Something is missing or doubled.
It changes after the month is closed.
No evidence when a question arises.
Short deposits go unexplained.
You want a quick check that catches problems.
You want a short list to follow.
You want clean days to post.
Do not have the reports every day? Start saving them weekly and we will work from that.
A 30-minute call and about 48 hours of review, free, of a sample of your CStoreOffice daily reports.
A list that fits how your store closes, so problems show up on the day.
Each day's cash and cards are matched to the deposits behind them.
Daily fuel totals and tank readings checked against the close.
5 services →Tenders and departments added up before the day is posted.
9 services →Daily tax collected carried to the liability account.
4 services →The same daily check, store by store, in one rhythm.
3 services →FAQ
More guides on the same system, or send us a day or a month for a free review.
Monthly bookkeeping for stores that run CStoreOffice: reconciliation, month-end close and totals posted into QuickBooks Online.
Read more →The usual causes, a test order to find the gap, and how the books are repaired.
Read more →What the Verifone end of day report shows, what to check on it each day, and how it ties to your bank and QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →See all Petrosoft guides →| Every gas station software guide →
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