FuelCFO is a specialist accounting and bookkeeping firm for gas stations and convenience stores. Fuel, store, lottery, car wash, food service and cards all behave differently, and a generalist bookkeeper tends to blend them into one number you cannot act on.
We keep them apart, tie everything to the bank every month, and give you books you can show a lender, a CPA or a buyer.
Most station owners run on feel, because the books arrive late and say little. Our mission is to replace that with clear, monthly financials that show where the money is made and where it leaks, so decisions about pricing, staffing, expansion or selling rest on numbers.
We do that by working the way a station actually runs: fuel margin apart from store margin, lottery and sales tax as the liabilities they are, and every deposit matched to the days behind it.
Your point-of-sale system records what happened at the register. Your books should explain what it means.
How we think about every engagementWe want financial clarity to be normal in fuel retail: owners who can see each site's margin, compare locations fairly, borrow on clean books and sell on a record a buyer can verify. Accounting that is built for the industry, and not adapted from some other one, is how we get there.
We work only with gas stations and convenience stores, so the chart of accounts, the checks and the reports are built for them from the start.
We say what we found, what we changed and what we could not tell, in words an owner can use.
We do not sell, resell or recommend point-of-sale systems, and we are not affiliated with any vendor. Equipment and settings questions go to your vendor.
A fast number that does not tie to the bank is not useful. We close each month only when it does.
We work from exported reports and your QuickBooks Online file, and never need your own passwords.
If a question belongs to your tax advisor, your lender or your vendor, we tell you so, rather than guessing.
FuelCFO is the fuel-retail practice of Accrivo LLC. It was founded by Sahil Ahmad, who also founded Accrivo and FinTruction, a bookkeeping firm for the construction industry. The same idea sits behind each: one industry, done properly, with reporting built around how that industry makes and loses money.
You can hear how we approach real engagements on our YouTube channel.
We work from the reports your point-of-sale or back-office system already exports, and post them to QuickBooks, Xero or Sage Intacct. We never need to log in to your systems.
Daily sales, deposits, card settlements and fuel inventory posted and matched every month.
Fuel and store margin by site, category-level reporting and a one-page owner report you will actually read.
Sales tax, motor fuel excise, entity structure and the records a lender or auditor will ask for.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonBook a Free Books Review
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
Prefer to skip the form?
Tell us where to send it - we'll email it straight over.
Ask FuelCFO
Gas station & c-store accounting questions, answered.