Free Self-Audit

The Gas Station Accounting Checklist

15 questions. About 2 minutes. Get a clear scorecard: what's leaking, what's solid, and what to fix first.

How It Works

Answer 15 Questions

Yes, No, or Not Sure. No prep, no documents, no jargon - just honest answers about how your station runs today.

Get Your Score

See where you stand out of 15 and which tier of accounting health your station falls into.

See What to Fix First

Get a question-by-question breakdown showing what each answer reveals and where the biggest leverage is.

Your Progress 0 of 15 answered

15 Questions. About 2 Minutes.

There are no wrong answers, just honest ones. Pick the option that best matches where you are today.

01 Must Fix

Do you know your exact fuel margin - the real profit per gallon after paying your jobber, card fees, and delivery costs?

02 Must Fix

Every month, do you check that the gallons your meters show as sold match what your jobber delivered and what your tank gauges say?

03 Must Fix

Do you get a separate profit report for your fuel pumps and a separate one for your inside store - so you know which side of your business is actually making money?

04 Must Fix

Are your jobber invoices checked against actual deliveries every time - making sure you were charged the right price for the right number of gallons?

05 Must Fix

Are your card payments - fleet cards, truck stop cards like COMDATA and EFS, and regular credit cards - each reconciled separately so you know exactly what came in and what fees were taken out?

06 Must Fix

Do you collect all of your vendor rebates - tobacco company payments, beverage marketing funds, and snack supplier allowances - every single month?

07 Must Fix

Is your lottery fully reconciled - meaning ticket sales, payouts to customers, and the commission the state owes you are all tracked and collected accurately?

08 Must Fix

Is your cash counted, dropped in the safe, and deposited in the bank on the same day or the next day - every single day without exception?

09 Must Fix

When your customers pay with food stamps (EBT/SNAP), are those sales recorded separately and not charged sales tax?

10 Important

Is the income from your ATM machine - the fee customers pay each time they withdraw cash - recorded as revenue in your books every month?

11 Must Fix

Are your fuel, motor fuel tax, and sales tax filings all submitted correctly and on time - with the right amounts for each product category (fuel, tobacco, alcohol, food) as your state requires?

12 Must Fix

Are all of your business assets - the building, fuel dispensers, underground storage tanks, canopy, car wash, and equipment - on a depreciation schedule so you are getting the full tax deduction every year?

13 Must Fix

If you have loans between your gas station and other businesses you own, or between the business and yourself personally, are those loans written down in a formal agreement?

14 Important

Do you sit down with a financial report every month - not just at tax time - and review how your business actually performed compared to the month before?

15 Must Fix

Do you know - right now - whether your business made or lost money last month, how much cash you have available, and what your biggest expense was?

Tip: scroll up if you want to revisit any answer.

Your Accounting Health Score

Here's where your gas station accounting stands today.

0 / 15

Your Reading

The Bottom Line

Here's the good news

We Can Fix This.

We'll audit your current setup and show you exactly where the money is leaking, what to fix first, and what the next 90 days could look like. No pressure, no pitch, just clarity you can use.

Free books review

Personalized report

No pitch, just findings

Book Your Free Books Review Or message us on WhatsApp

Ready to Fix What's Broken?

Your complete gas station accounting team. Bookkeeping, fuel reconciliation, tax filing, and financial clarity - all for one flat monthly fee.

WhatsApp Us Book a Free Books Review

FinTruction · Construction Clients

Proof from our construction brand

Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.

"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."

Oniel Campbell
Founder, Moonz Contracting

"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."

Dalton Mayberry
Owner, ProperCoat Painting

"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."

Carl Moore

Owner, Hearth & Haus

"They set the accounts up properly first, then cleaned up everything I never entered."

Rolian
Owner, Overtime Electric

"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."

Clay Pearson
Owner, C. Pearson Contracting Corp

Book a Free Books Review

Find out what your numbers are really telling you.

Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.

30-minute call, your time
We look at a sample of your books
Clear scope & pricing afterward

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