Every accounting service
built only for stations.
Grouped by where they live in your operation — fuel side, store side, tax, multi-site & capital events. Pick whichever is most broken right now. The rest grow into it.
21 services · single-site & multi-site · branded & unbranded
Looking for a gas station accountant in your city?
Fuel Operations
5 services for the Fuel Operations side of your station
Fuel Inventory Reconciliation
Match what's in your tanks to what your books say — every day. Catch fuel shrinkage and loss before it bleeds into your margins. Our outsourced gas station accounting team handles wet stock reconciliation so you can focus on running the business.
See the service →Fuel vs. Merchandise Margin Separation
Stop running on one blended P&L. See exactly what you make on fuel — and what you make on the store. Most gas station owners are shocked when they see the real cents per gallon margin next to merchandise margin.
See the service →POS / Daily Sales Reconciliation
Reconcile your back-office system to your bank deposits every day, across cash, credit, debit, and fleet cards. Our gas station POS reconciliation catches shortages early — before a week of losses becomes a month of losses.
See the service →Jobber / Supplier Statement Reconciliation
Reconcile every fuel delivery to your jobber statement. Catch missing branded fuel supply credits, fleet card rebates, and pricing mismatches. Our jobber statement audit service recovers money most gas station owners never knew they were losing.
See the service →Multi-Stream Revenue Tracking
Track fuel, merchandise, car wash, food service, lottery, fleet, repair bays — separately. Unified financials with category visibility. This is gas station financial management built for c-store operators who run more than just pumps.
See the service →Store & Merchandise
9 services for the Store & Merchandise side of your station
Car Wash Accounting
Track per-wash profitability, car wash membership revenue, water and utility cost allocation, equipment depreciation. Our car wash accounting service gives gas station owners the real numbers on whether the wash bay is an asset or a liability.
See the service →Lottery, ATM & Money Order Accounting
Reconcile lottery sales & commissions, ATM cash & fees, money order liability. Our lottery accounting and ATM income tracking service gets the cash-intensive activity right — so your books and your compliance file are both clean.
See the service →Vendor / DSD Reconciliation
Reconcile direct-store-delivery vendors, scan data rebates, and incentives. Catch overcharges and missed tobacco rebates every month. Our DSD vendor reconciliation service covers Altria Reynolds rebates, scan data programs, and beverage vendor accounting for c-store operators.
See the service →Prepared Food & Deli Accounting
Track deli food cost, waste & spoilage, prepared food margin, and deli inventory. Real prepared food accounting with food economics, not guesses. Built for c-store operators running fresh food programs.
See the service →Food Service Franchise Fee Accounting
Track franchise & royalty fees for in-store QSR brands (Subway, Dunkin, etc.). Our franchise fee accounting ensures clean franchise reporting and per-unit P&L for c-store operators running branded food inside their stations.
See the service →Category-Level Merchandise Margin
Merchandise margin analysis by category (tobacco, beverages, snacks, candy, packaged food). Find what's pulling weight in your c-store. Our c-store category margin analysis turns blended averages into actionable category-level intelligence.
See the service →Gift Card & Voucher Accounting
Gift card liability accounting, breakage revenue, voucher redemption tracking. Don't book gift cards as revenue on day one. Our gift card liability accounting keeps your balance sheet clean and your tax reporting accurate.
See the service →Store Inventory & Shrinkage
Store-side inventory reconciliation with store shrinkage tracking built in. Catch theft, miscounts, and vendor short-ships before they cost you a month. Our c-store inventory management service measures shrinkage by category, by store, every month.
See the service →SNAP/EBT Income & ATM Reconciliation
EBT settlements and ATM surcharge income tracked, reconciled, and recorded correctly — including USDA SNAP retailer compliance hygiene. Our ATM income tracking and convenience store accounting ensure every cash-intensive stream is clean and audit-ready.
See the service →Tax & Compliance
4 services for the Tax & Compliance side of your station
Fuel Excise & Motor Fuel Tax
Federal & state fuel excise tax filing, motor fuel tax return preparation, prepaid sales tax on fuel, off-road / exempt fuel credits. Our fuel tax compliance service ensures gas station owners claim every credit they're owed and file every motor fuel tax return on time.
See the service →Multi-Category Sales Tax
Sales tax done right — taxable vs. exempt, tobacco taxed one way, prepared food another, multi-state sales tax filing support. Our sales tax c-store service handles the complexity so gas station owners don't face audit surprises.
See the service →BSA/AML-Aware Bookkeeping
For cash-intensive operations with money orders, check cashing, money transfer (MSB activity). Our BSA AML bookkeeping gas station service delivers audit-ready documentation and FinCEN registration support for money services business compliance.
See the service →Gas Station Entity Tax Support
Gas station tax preparation, dealer vs. lessee analysis, environmental / UST compliance cost tracking. Whether you're an S-corp gas station, LLC, or partnership — our gas station CPA team prepares returns that reflect how your station actually runs.
See the service →Multi-Site & Capital Events
3 services for the Multi-Site & Capital Events side of your station
Multi-Location Consolidation
Consolidated financials across stations with per-site drill-down. See the portfolio AND each location, same monthly cadence. Our multi-location gas station accounting delivers a gas station P&L by location plus portfolio-level consolidation for multi-site operators.
See the service →Store Acquisition & Disposal Support
Gas station acquisition due diligence, opening / closing balance sheets, gas station purchase price allocation, and transition accounting. For buying or selling stations — our team ensures you walk into (or out of) the deal with clean numbers.
See the service →Bank Loan & Financing Package Support
Gas station financial package preparation and lender reporting to support financing requests, gas station refinancing, and SBA loan gas station applications. Our team builds the package lenders actually want — in the format they expect.
See the service →Book a Free Books Review
Find out what your numbers are really telling you.
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
- 30-minute call, your time
- We look at a sample of your books
- Clear scope & pricing afterward
Prefer to skip the form? WhatsApp us or email info@fuelcfo.com.