Everything for stores that run Modisoft
Modisoft runs the register and back office. It does not replace your books. This hub covers the guides, the fixes and the done-for-you help for Modisoft stores, from the daily close to QuickBooks sync and switching to or leaving Modisoft. We do not sell Modisoft and we never need your login.
Modisoft describes itself as a cloud-based POS and back-office system with inventory, reporting, fuel and lottery management, multi-store management, daily reconciliation and phone apps. It runs the store. QuickBooks Online keeps the ledger, bank matching and statements. Modisoft lists daily reconciliation, but that is a control on the day, not a general ledger. See does Modisoft replace QuickBooks.
Totals reach QuickBooks by typing, a file import or a connecting tool, depending on your plan. Each fails in a different way, and a failure leaves no message. Our guides on syncing Modisoft to QuickBooks and why it does not match cover both ends, and Modisoft accounting shows how we run the month.
Because Modisoft is cloud-based, a store's history sits in an account the seller controls. See taking over a Modisoft store, switching to Modisoft, moving off Modisoft and Modisoft alternatives.
After month end you send the Modisoft daily and monthly reports for each store and the bank and card statements. We confirm every day is there, post each total to its own QuickBooks account, match deposits and settlements to what Modisoft expected, record card fees, and tie lottery and sales tax to their statements. You get closed books and a short note. Nothing changes in Modisoft, and we never ask for your login.
Treating daily reconciliation inside Modisoft as if it were the books. Totals typed or imported twice. A department added or renamed with no matching QuickBooks account. Scan data rebates that arrive as unexplained deposits. Card fees never recorded. A store sold or bought without anyone checking who owns the cloud account.
We post the totals, match the bank, handle tax and lottery as liabilities, close the month and report. You keep running the store and answer our questions about unusual days. Plan details, devices, apps and report settings go to Modisoft or your reseller, and we say so when we find one.
Start with the section that matches your question. If you want the books done, go to Work with us. If totals do not match, go to Fix the numbers. If you are choosing a system, go to Buy, move, compare. What your own plan includes is something to confirm with Modisoft.
Done-for-you accounting and cleanup for this system.
Every Modisoft and QuickBooks guide, in one place.
What the system does, what it leaves to the books, and how to read its reports.
Modisoft back office reports for gas stations: what to export, where daily reconciliation stops, and how totals reach QuickBooks and your bank.
Read more →Modisoft POS for gas stations: what voids, refunds, no-sales, overrides and each tender leave in the data and what to check in your books.
Read more →Modisoft login, POS login and back office app explained: which sign-in is which, what each shows, and what to save for your books.
Read more →Lottery, inventory, cards and the other items that need their own treatment in the books.
Modisoft lottery for convenience stores: a daily routine for draw sales, scratch-offs and payouts, and how it reaches QuickBooks Online.
Read more →Modisoft inventory management for gas stations: count cycles, vendor invoices, shrink, cost of goods and margin by category in QuickBooks.
Read more →Modisoft scan data, tobacco loyalty and promotions for gas stations: where rebates, discounts and promotion costs belong in QuickBooks.
Read more →The reports to check each day and the checklists for closing the month.
What to ask a seller, how to leave or switch without a gap, and how systems compare.
Buying a gas station that runs Modisoft: which Modisoft reports and records to ask the seller for, what to tie to the bank, and what to check after closing.
Read more →Moving off Modisoft: what to export, how to pick a cutover date and how to close out Modisoft without losing a day in your books.
Read more →Modisoft competitors and alternatives for gas stations: what the names on those lists actually replace, what to ask each vendor, and what your books need.
Read more →Switching to Modisoft at a gas station: what to save from your old system, how to choose a start date, and how to set up the books so no day is lost or doubled.
Read more →Modisoft vs Verifone for gas stations: how a cloud POS and back office compares with a Commander site controller, questions to ask each vendor, and what your books need.
Read more →Modisoft vs PDI for gas stations: honest questions to ask each vendor and what your books need either way.
Read more →Petrosoft vs Modisoft for gas stations: honest questions to ask each vendor and what your books need either way.
Read more →These are the guides most owners start with.
FAQ
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
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Gas station & c-store accounting questions, answered.