For stores that ring up sales on Modisoft
A Modisoft POS rings up fuel and store sales and passes them to the back office. This page explains what the register records, what it leaves out, and how those sales travel into QuickBooks Online.
Works with your POS, back-office & accounting stack
The register is where every sale starts. Modisoft is a point-of-sale system for convenience stores and gas stations, so it sits at the counter and works with the pumps. Everything in your books begins with what it records, which is why it matters how that data is handled afterwards.
Fuel sold at the pump is recorded by grade and amount, along with how it was paid for.
Items rung up at the counter are recorded by department, with the tax on each sale.
Each sale is tied to how it was paid: cash, credit or debit card, fleet card, or other methods your store accepts.
Lottery sales and sales tax pass through the register but are not your income. They have to be separated before the books are posted.
To see how the register connects to the rest of the system, go to where the numbers move. To see which problems appear, go to where it goes wrong. If you want a team to handle it, what we do covers it.
Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →What the Modisoft back office does, which reports to pull each month, and how its totals reach QuickBooks Online.
Read more →What Modisoft and PDI are each used for, how to choose, and what your books need either way.
Read more →What Modisoft lottery reports show, and how to record sales, payouts and commission correctly.
Read more →How Modisoft inventory, cost of goods and shrink reach QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →We use the reports your Modisoft system produces, with no change to the register.
Each department and tender goes to one clear account in QuickBooks Online.
Lottery and sales tax are kept out of income.
Totals are matched to deposits and settlements, with fees recorded.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonFuel and store sales are recorded as they happen.
Modisoft totals each day by department and tender.
Daily totals are posted into QuickBooks Online and mapped to accounts.
Deposits and settlements are matched to the daily totals.
You get the books and a note on any differences and their causes.
Features and report names depend on your plan and setup, so confirm details with Modisoft.
Items land in a catch-all department and never map to the right income account.
Lottery inflates revenue because it was never split out.
Tax collected is counted as sales.
Drawer counts and deposits differ and the difference is ignored.
The processor's fee comes out before the deposit and is never booked.
Returns are handled at the register but never reflected in the books.
You want to know where each sale ends up in the books.
You want to understand what a register does and does not do.
You suspect the register and the bank are drifting apart.
If you are not sure how sales reach QuickBooks today, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree which Modisoft report feeds which account and document it.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
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Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
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Gas station & c-store accounting questions, answered.