Accounting built for stores that run Modisoft
Modisoft accounting for gas station and c-store owners who run Modisoft and want clean, accurate books. We take your Modisoft reports, post them into QuickBooks Online, reconcile to the bank, and close each month.
Works with your POS, back-office & accounting stack
Modisoft runs your register and back office. It does not run your books. This is how the two fit together for a gas station or c-store owner: what Modisoft covers, where the handoff to QuickBooks Online happens, and what we take care of.
Modisoft records sales at the register and pumps and turns them into daily numbers: sales by department and tender, fuel, lottery and deposits, plus the reports you use to run the store.
For most single stores and small chains, Modisoft is not where the official books live. Bank and card reconciliation, payroll, sales tax filing, and the profit and loss statement and balance sheet your lender and tax preparer need are kept elsewhere, usually in QuickBooks Online.
Daily totals from Modisoft go into QuickBooks Online, where the books are kept. Done right, fuel, store sales, lottery, sales tax and fees each land in the right account and tie to the bank.
Two problems show up again and again. The first is the handoff: totals that do not match, lottery counted as income, card fees missing and deposits in the wrong month. The second is that nobody owns the monthly close.
To see how the pieces connect, go to where the numbers move. If your numbers do not match, go to problems we fix. If you would rather hand it over, what we do covers it.
What the Modisoft back office does, which reports to pull each month, and how its totals reach QuickBooks Online.
Read more →What a Modisoft register records at the pump and counter, and how those sales end up in your books.
Read more →What Modisoft and PDI are each used for, how to choose, and what your books need either way.
Read more →What Modisoft lottery reports show, and how to record sales, payouts and commission correctly.
Read more →How Modisoft inventory, cost of goods and shrink reach QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →Each day's Modisoft totals are checked against the bank and card activity.
Each total goes to one clear account, with lottery and sales tax kept out of income.
Books are reviewed, reconciled and locked each month.
Fuel, store and department reports you can use to run the business.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonModisoft reports, bank and card statements.
Totals go into QuickBooks Online, one account each.
Cash, card, fuel and lottery are matched to outside sources.
The month is reviewed and locked.
You get the books, MIS reports and a short list of anything to know.
Report names and layouts vary by store setup. Ask Modisoft what yours are called.
We find the gap and fix the cause.
We move it to a liability and record only the commission as income.
We record the fees and tie them to the processor statement.
We correct timing so each month stands on its own.
We run a set checklist so it closes on a schedule.
We take over the monthly close.
You run one site on Modisoft and want it done properly.
You have a few sites and want one consistent set of books.
Your current books are behind or hard to trust.
If you are not sure how totals reach QuickBooks today, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree which Modisoft report feeds which account and document it.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
Book a Free Books Review
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
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Gas station & c-store accounting questions, answered.