For stores that run Modisoft in the back office
The Modisoft back office collects what your register and pumps record and turns it into daily totals. It does not keep your books. This page explains what it does, which reports to pull each month, and how those numbers reach QuickBooks Online.
Works with your POS, back-office & accounting stack
A back office is the system behind the register. Modisoft is a point-of-sale and back-office system for convenience stores and gas stations. It gathers what happened at the pumps and the counter and turns it into numbers you can run the store on. This page covers what it gives you and what still has to happen for your books to be right.
The register and pumps record each sale. The back office totals the day: sales by department and tender, fuel, lottery, and the deposits you should expect at the bank.
Owners and managers use it to see how the day went, check cash and card totals, review fuel and inventory, and run reports, often from a phone or browser. It is a tool for running the store, not for producing financial statements.
It does not reconcile your bank or card processor, record fees, file sales tax, or produce a profit and loss statement and balance sheet. Those live in your accounting system, usually QuickBooks Online.
The books are only as good as the move from the back office to QuickBooks Online. Totals can be entered twice, mapped to the wrong account, or posted in the wrong month. Lottery and sales tax can be counted as income.
To see which reports to pull, go to the monthly reports. To see what goes wrong, go to where it goes wrong. If you want a team to handle it, what we do covers it.
Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →What a Modisoft register records at the pump and counter, and how those sales end up in your books.
Read more →What Modisoft and PDI are each used for, how to choose, and what your books need either way.
Read more →What Modisoft lottery reports show, and how to record sales, payouts and commission correctly.
Read more →How Modisoft inventory, cost of goods and shrink reach QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →We work from your Modisoft reports and your QuickBooks Online file, with no change to your setup.
Each total goes to one clear account, with sales tax and lottery kept out of income.
Cash, card and fleet totals are matched to deposits and settlements, and fees are recorded.
Books are reviewed and closed, with a short list of anything that needs your attention.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonThe Modisoft reports for the month, plus your bank and card statements.
Each day's totals are checked against the report for that day.
The totals go into QuickBooks Online, one account each.
Deposits and settlements are matched to what Modisoft says to expect.
You get the books and a short note on any differences and their causes.
Report names and layouts vary by store setup. Ask Modisoft what yours are called.
The same day is entered from the report and again from a bank deposit.
A department is mapped to the wrong income account and stays there.
Lottery sales inflate revenue instead of being recorded as a liability.
Tax collected is counted in sales and never shows as payable.
The processor deducts its fee before depositing and nobody records it.
Deposits that land after month-end are booked in the wrong period.
You run Modisoft in the back office and want to know what to do with its reports.
You post Modisoft totals yourself and want to check you are doing it right.
You suspect the handoff from Modisoft to QuickBooks is part of the problem.
If you are not sure how totals reach QuickBooks today, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree which Modisoft report feeds which account and document it.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
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Gas station & c-store accounting questions, answered.