Modisoft and PDI are both used to run gas stations and c-stores. This page explains what each is generally used for, what to ask when choosing, and why your books need the same checks whichever you use.
Works with your POS, back-office & accounting stack
Both Modisoft and PDI are used to see and control what happens in a gas station or convenience store, and both feed the numbers you use for your books. Which is better depends on your store, your registers and the support you get, and we do not sell either. What we can say is what each is generally used for and what your books need either way.
Modisoft provides point-of-sale and back-office software for convenience stores and gas stations. It records sales at the register and pump and gives you daily totals and reports.
PDI is a back-office system from PDI Technologies used by gas stations and convenience stores. It turns what the register and pumps record into daily totals for sales, fuel, lottery and expected deposits.
Ask each vendor about your registers and pumps, how the system handles lottery and fuel, what support looks like, how reports can be exported, and the total cost. The right answer depends on the store, not on a general ranking.
Neither system keeps your books. Whichever you use, its totals still have to be posted into QuickBooks Online, matched to the bank and checked for fees, lottery and sales tax.
To compare them side by side, see the comparison table. To see what your books need, go to where the numbers move. If you want a team to run the reconciliation, what we do covers it.
Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →What the Modisoft back office does, which reports to pull each month, and how its totals reach QuickBooks Online.
Read more →What a Modisoft register records at the pump and counter, and how those sales end up in your books.
Read more →What Modisoft lottery reports show, and how to record sales, payouts and commission correctly.
Read more →How Modisoft inventory, cost of goods and shrink reach QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →We use reports from Modisoft or PDI, with no change to your setup.
Each total goes to one clear account, with pass-throughs kept out of income.
Deposits, settlements, fuel and lottery are matched to their outside sources.
If you move from one system to the other, we keep the books continuous across the change.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
"They didn't just record transactions and call it a day. They built a custom chart of accounts around how a remodeling company actually runs, did a full catch-up on years of bookkeeping inside QuickBooks Online, and now stay on top of my monthly bookkeeping and payroll."
Oniel Campbell
"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
Dalton Mayberry
"They rebuilt the whole thing from the ground up, with real job costing, WIP, and retainage."
Carl Moore
Owner, Hearth & Haus
"They set the accounts up properly first, then cleaned up everything I never entered."
Rolian
"When I came to them I had no financial structure in place at all. No job costing, no WIP tracking, books were behind, no real way to tell if any job was actually making money. They came in, did a full cleanup, and set up job costing and WIP tracking inside QuickBooks."
Clay PearsonFrom your back office, plus your bank and card statements.
Each day's totals are checked against the report for that day.
The totals go into QuickBooks Online, one account each.
Cash, card and fleet totals are matched to deposits and settlements.
You get the books and a short list of differences and what caused them.
Features and plans change, so confirm current details with each vendor. This compares what each is generally used for.
Days are missed or doubled when a store changes systems mid-month.
The new system names departments differently, so totals map to the wrong accounts.
During a switch the old and new systems both report the same day.
One system splits lottery out and the other does not.
Sales tax and lottery inflate revenue in either system.
The processor's fee is deducted before depositing and never recorded.
You are deciding between Modisoft and PDI.
You want your books to stay clean across the change.
You want to know whether the system is part of the problem.
If you are not sure which system is the main one, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree which system the books are posted from and document it.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
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Gas station & c-store accounting questions, answered.