Lottery from Modisoft to your books
Lottery passes through the register but most of it is not your income. This page explains what a Modisoft lottery report shows, what belongs in your books, and how to keep lottery from inflating your revenue.
Works with your POS, back-office & accounting stack
Lottery is one of the most commonly mis-recorded items in a gas station's books. Most of what you take in belongs to the lottery, not to you. Modisoft offers lottery features at the register and in reports, so this page covers what to take from it. Confirm the exact reports and settings in your setup with Modisoft.
Draw game and scratch-off sales are rung up at the register and recorded separately from store items. Winning tickets paid out at the counter are recorded as payouts.
Most lottery sales are held for the lottery and settled with it on a schedule. Your income is the commission you earn, not the full sales amount.
Lottery sales and payouts go through a liability account. The commission is recorded as income. The settlement to the lottery clears the liability.
When lottery is counted as sales, revenue is overstated, margins look wrong, and the amount owed to the lottery is not tracked.
To see which lottery numbers to pull, go to the lottery reports. To see what goes wrong, go to where it goes wrong. If you want a team to handle it, what we do covers it.
Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →What the Modisoft back office does, which reports to pull each month, and how its totals reach QuickBooks Online.
Read more →What a Modisoft register records at the pump and counter, and how those sales end up in your books.
Read more →What Modisoft and PDI are each used for, how to choose, and what your books need either way.
Read more →How Modisoft inventory, cost of goods and shrink reach QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →Lottery sales and payouts go to a liability account, not income.
The commission you earn is booked as income.
Payments to the lottery are matched to the amount owed.
The lottery liability is checked each month so it does not drift.
FinTruction · Construction Clients
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical - but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
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"Sahil and his team have been handling the bookkeeping and job costing for my painting business. They've done a great job cleaning up my books, using integrations to give me accurate, timely job costing and solid weekly data. Reliable, and the team is very detailed."
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Owner, Hearth & Haus
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Rolian
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Clay PearsonModisoft lottery reports and the lottery settlement statements.
Lottery sales and payouts are removed from store income.
Net amounts owed are recorded in a liability account.
Payments to the lottery clear the liability.
You get the books and a note on any lottery difference and its cause.
Report names and layouts vary by store setup and state lottery. Ask Modisoft what yours are called.
Revenue is overstated by the full amount of lottery sales.
Winners paid at the counter are never deducted.
The commission is buried inside sales or never recorded.
The payment to the lottery is booked as an expense instead of clearing the liability.
The balance grows or shrinks and nobody knows why.
Settlements that fall after month-end land in the wrong month.
You want to know how it should look in the books.
Your store margin looks too low or too high and lottery may be the reason.
The amount owed does not match what the lottery says.
If you are not sure how lottery is recorded today, tell us and we will work it out.
A 30-minute call, then about 48 hours while we review your books. You get our findings and a plain explanation of how we would fix them.
We agree which Modisoft report feeds which account and document it.
The first month is reconciled, closed and reported, then it runs on a schedule.
Fuel inventory, daily POS reconciliation, jobber statements and fuel versus store margin.
5 services →Car wash, lottery and ATM, vendor and DSD invoices, prepared food, shrinkage and more.
9 services →Fuel excise and motor fuel tax, multi-category sales tax, BSA/AML-aware books and entity tax.
4 services →Multi-location consolidation, store acquisitions and disposals, and loan and financing packages.
3 services →FAQ
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Gas station & c-store accounting questions, answered.