What is on your counter
Modisoft sells scanners, PIN pads, receipt printers, cash drawers and kiosks. Each is both a purchase to record and a control on the numbers the register produces. This page explains what each device does, how to book the equipment itself, and what each device protects.
Works with your POS, back-office & accounting stack
A purchase such as a scanner, PIN pad or kiosk is either expensed or recorded as equipment and written off over time, which is a decision for you and your accountant. Leases and financing need splitting into principal and interest. The devices also act as controls on your sales and cash.
By the FuelCFO team. Where this page describes a vendor's product, the details come from the vendor's own public descriptions and can change, so confirm them with the vendor. Figures in diagrams are illustrative.
Modisoft's hardware page lists items such as Datalogic barcode scanners, a PAX PIN pad, Star Micronics receipt printers, an APG cash drawer, HP Engage kiosks and a KDS touchscreen. Models and prices change, so confirm what you have with Modisoft or your reseller. We are not part of Modisoft and do not sell hardware. This page looks at the equipment from your books' side.
A new register setup is a purchase that has to go somewhere. Whether an item is expensed or recorded as equipment and written off over time is a decision for you and your accountant, based on its cost and your tax position. Keep the invoice, since it shows the date and what was bought.
If the equipment is leased or financed, the payments are not all expenses. Part of each payment may be interest, and a financed item may belong on the balance sheet. Ask for the agreement. Booking the whole payment as an expense can hide a loan you still owe.
A scanner that reads every item keeps the register honest. Items keyed in by hand are where price mistakes and unrecorded stock start. Over a few months, that shows up as a gap between what you bought and what you sold, which is hard to trace afterward.
The device that takes the card decides which processor settles it. Replacing one can change when the money arrives and what it costs, so deposits need watching around the change. Compare the first few deposits after the swap with your register card totals. What changes depends on your agreement, so confirm it with Modisoft or your reseller.
The cash drawer is where over and short begins, and the printer produces the receipts that prove a refund or void. Neither adds a line to the books, but both decide whether a difference can be explained. A drawer that opens without a sale deserves a question.
To see what each device does for your numbers, go to the equipment guide. To see how equipment goes wrong, go to where it goes wrong. If you want a team to book it, what we do covers it. Keep the receipts for each device you buy.
Invoices for hardware are separated from supplies and booked the way your accountant prefers.
Payments are split between principal and interest where the agreement shows it.
Cash differences, voids and keyed items are reviewed as signs that a device is not being used well.
When a PIN pad or register changes, we line up old and new settlements so nothing is lost.
A short register of devices, dates and costs.
A short register of devices, dates and costs.
It helps with insurance, depreciation and replacement planning.
New invoices and lease payments go to the right accounts.
New invoices and lease payments go to the right accounts.
Equipment bought is not the same as a repair.
Over and short, voids and keyed sales are checked.
Over and short, voids and keyed sales are checked.
They can point to a device or a habit.
Card deposits are watched after any device change.
Card deposits are watched after any device change.
A new terminal can change how batches settle.
You get the books and a note on any device that looks troubled.
You get the books and a note on any device that looks troubled.
A repeating problem is worth raising with your supplier.
Models, bundles and prices vary. Ask Modisoft or your reseller what yours include.
A costly purchase is lost among small items.
Payments hide interest and a balance sheet item.
A scanner is bypassed, and prices and stock drift.
Settlements change timing and nobody checks the deposits.
A printer fault leaves a refund with no proof.
Self-service sales are assumed to match and are never checked.
You are buying registers, scanners and PIN pads.
You want the change to leave no gaps in the books.
A device or its use may be part of the reason.
Lost an invoice? Your reseller can usually send a copy.
A 30-minute call and about 48 hours of review, free, including where equipment costs were booked.
We build a short register of what you own, when it was bought and what it cost.
The first month is reconciled and reported with equipment recorded properly.
Pump-side payment devices and the settlements behind them.
5 services →Scanners, shrink and the controls that protect store margin.
9 services →Equipment purchases and their tax treatment, with your accountant.
4 services →Equipment registers per store, and supported values in a purchase or sale.
3 services →FAQ
More guides on the same system, or send us a day or a month for a free review.
A safe order for setting up the sync, what to map, and how to prove it is right.
Read more →The ways totals can move across, what to ask Modisoft, and what to check either way.
Read more →Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →See all Modisoft guides →| Every gas station software guide →
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