For stores that close the day on Modisoft
A Modisoft owner can see the day on a phone, but a figure on a screen is not a record. This page covers how to turn the daily close into a saved report, which checks to make before you rely on it, and how it reaches your bank and QuickBooks Online.
Works with your POS, back-office & accounting stack
It is the report produced when a Modisoft store closes the business day, totaling fuel, departments, lottery and tax by tender. Save a copy for every day, check cash against the deposit and cards against the processor, and do not mistake one shift report for the whole day.
By the FuelCFO team. Where this page describes a vendor's product, the details come from the vendor's own public descriptions and can change, so confirm them with the vendor. Figures in diagrams are illustrative.
Modisoft is cloud-based and lists daily reconciliation, reporting and mobile apps among its features, so many owners look at the day the next morning from a phone. Which features you have depends on your plan, so confirm yours with Modisoft. We are not part of Modisoft and do not provide access to it. This page is about turning that morning look into a record your books can use.
The quickest check is to open yesterday's totals and see whether they look normal for that day of the week. It is a good habit, but it is a glance, not a record. A phone screen will not show you next month what was there today, and it will not prove a figure to an accountant.
For the books, export or save the end of day report for each day. That one file is what every figure in QuickBooks should trace back to. When a number is questioned months later, the saved file settles it quickly, and without it you may have to rebuild the day from scratch.
A daily reconciliation inside the system compares what the register recorded with what the system expects. It does not compare cash and cards with your bank. Treat it as a check on the store side only. The bank side still needs a separate match against deposits and the card statements.
If your store runs several shifts, a shift report is part of the day, not the whole day. File the day's report, not a single shift. Filing only one shift leaves out the sales and cash of the others, and the books will then look short for no clear reason.
Card fees, deposit timing and rebates arriving outside the register are not in the daily close. Those show up later on bank and vendor statements. A rebate that arrives by check or credit has no matching sale in the close, so it needs to be recorded from the paper that came with it.
The lines worth reading are in the lines to check. The usual slips are in where it goes wrong. If you would rather hand it over, see what we do. Build the habit of saving first and reading second, then it takes only minutes.
We work from exported reports, not screenshots or memory.
We match cash, card and fleet totals to deposits and settlements.
Shift reports are tied back to the single day they belong to.
Missing days and large differences are listed for you.
A quick check on your phone the next morning.
A quick check on your phone the next morning is enough.
It shows whether the day looks normal.
One exported report per business day.
One exported report per business day, saved in one place.
Saved reports are the record we work from.
Totals are compared with deposits and processor statements.
Totals are compared with deposits and processor statements.
This is where a short deposit shows up.
The totals go into QuickBooks Online, one account each.
The totals go into QuickBooks Online, one account each.
Fuel, store, lottery and tax stay separate.
You get the books and a short list of days that needed attention.
You get the books and a short list of days that needed attention.
Each has a cause or a question.
Names and layouts depend on your Modisoft plan. Your Modisoft contact can tell you what each report is called in your store.
Numbers are checked on a phone and nothing is kept.
Modisoft says the day balances and the bank is never checked.
One shift report is saved in place of the full day.
Sales slide into the next day.
A correction is made later but never reaches the saved report.
The gap between the report and the drawer is ignored.
You close the store and want to know what must be saved before you leave.
Your records live in the cloud and you want a copy of your own.
You may need to show a specific day from last year.
Missing a day? Say so. We would rather list the gap than guess.
A 30-minute call comes first. After that we take about 48 hours to look through your books and share what we found. There is no fee.
We show you how to export the close each day so nothing lives only on a screen.
We compare every day with deposits and settlements, then send the closed books with a list of odd days.
Daily fuel sales from the Modisoft close checked against deposits and supplier costs.
5 services →Drawer differences, department sales and shift totals tied to the right day.
9 services →Daily tax figures kept on file in case a tax office asks.
4 services →The same saved-close routine used for each of your Modisoft stores.
3 services →FAQ
More guides on the same system, or send us a day or a month for a free review.
Monthly bookkeeping for stores that run Modisoft: daily reconciliation, month-end close and Modisoft totals posted into QuickBooks Online.
Read more →The usual causes, a test order to find the gap, and how the books are repaired.
Read more →What the Verifone end of day report shows, what to check on it each day, and how it ties to your bank and QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
Get started →See all Modisoft guides →| Every gas station software guide →
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