Practical guides on fuel reconciliation, tax strategies, and store-side margins, written by the team that does this every day.
Operations & Bookkeeping
Your bookkeeper can only reconcile what they can see. This is the short list of reports, from the back office, the regis...
Operations & Bookkeeping
Your profit and loss says the store made money, but the bank balance says otherwise. The gap is rarely missing money. It...
Operations & Bookkeeping
QuickBooks works well for a gas station when the setup reflects how a station runs: separate streams, clearing accounts...
Profitability & Revenue
The cost to open a gas station ranges from a few hundred thousand dollars to well over ten million, depending on the rou...
Operations & Bookkeeping
Hiring a bookkeeper gives you control. Outsourcing gives you coverage and specialist knowledge. Many stations do best wi...
Profitability & Revenue
There is no single price. Cost depends on what you need done, how many stores and transactions you have, and how clean y...
Profitability & Revenue
Card fees are a percentage of the whole sale, while your fuel margin is cents per gallon. That mismatch is why fees take...
Operations & Bookkeeping
A register that is a few dollars off is normal. A register that is off in the same direction every week is not. Here is...
Fuel Accounting
Every tank is a little off. The question is how much is normal, what is a warning sign, and what the regulator expects y...
Operations & Bookkeeping
A daily cash report compares what the register says you sold with what you collected and deposited. Done every day, it c...
Operations & Bookkeeping
A month-end close is the routine that turns a month of sales into numbers you can trust. Here is the order to do it in f...
Operations & Bookkeeping
There is no flat price for gas station bookkeeping, because the work grows with the number of stores, fuel lines and ban...
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Gas station & c-store accounting questions, answered.