Are you claiming every fuel tax credit you're owed?
Federal motor fuel tax, state excise, prepaid sales tax on fuel, off-road / exempt fuel refunds — generalist bookkeepers leave money on the table. Our fuel tax compliance specialists handle motor fuel tax return preparation, fuel excise tax filing, and IFTA filing so gas station owners stop overpaying and start claiming what they're owed.
Why fuel tax is its own discipline
Federal motor fuel excise tax is paid at the rack — but credits exist for off-road / exempt use.
State excise rates vary by state, by grade, and by use case.
Prepaid sales tax on fuel (most states) gets calculated wrong or never reconciled.
Off-road, agricultural, and exempt fuel refund claims often go unfiled because owners don't know they can claim them.
Motor fuel tax return deadlines vary by state — some monthly, some quarterly — and late filing penalties add up fast for multi-state gas station operators.
IFTA filing requirements for fleet fuel and cardlock operations add another layer of fuel tax compliance that most gas station bookkeepers aren't trained to handle.
Scope, spelled out
Federal motor fuel excise tax tracking & return support (Form 720)
State excise tax tracking per state of operation
Prepaid sales tax on fuel reconciliation (against your supplier)
Step by step
Map your tax profile
What states you operate in, what programs you participate in (off-road, agricultural, fleet, dyed diesel). This baseline drives your fuel tax compliance roadmap.
Reconcile to jobber statements
Excise tax shown on jobber statement gets reconciled and tracked. Prepaid sales tax on fuel reconciled separately — downstream petroleum accounting at the tax level.
Claim eligible refunds
Off-road, exempt-use, dyed-diesel — anywhere you're entitled to a credit, we prepare the claim. This is where fuel tax compliance pays for itself.
Prep returns & remit
Federal Form 720 quarterly. State motor fuel tax return per state schedule. IFTA filing per quarter. Refund claims at filing or quarterly.
What owners say after the first full monthYou stop paying tax you don't owe. Refund claims that have been sitting unfiled get filed. Returns are on time and accurate.
FAQ
Frequently asked questions
The difference
A generalist bookkeeper vs. FuelCFO
Same line item on your P&L - handled two completely different ways.
Who it's for
Built for how you actually operate
Fuel Excise & Motor Fuel Tax is delivered the same disciplined way whether you run one pump island or fifty - only the scope scales.
Single-site owner-operators
You run one location and wear every hat. Fuel Excise & Motor Fuel Tax gets done right - without you learning a new system or hiring in-house.
Multi-site & store groups
Two to fifty locations. We standardize Fuel Excise & Motor Fuel Tax across every store so your numbers are comparable site-to-site and roll up cleanly.
Branded & unbranded dealers
Jobber-supplied or fully independent. The work adapts to your supply agreements, fuel brand, and back-office system.
Free tools & resources
Go deeper before you book
Run the numbers yourself, then let our team take the work off your plate.
Gas Station Accounting Checklist
The month-end close every station should run.
Gas Station Accounting FAQ
44 answers on fuel, tax, POS & compliance.
Articles & insights
How real stations fix margins, tax & shrinkage.
Gas Station Accountant by city
Local pages for NYC, Houston, LA, Chicago & Atlanta.
All accounting services
Every service we run for the Tax & Compliance side & more.
Book a Free Books Review
Find out what your numbers are really telling you.
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
- 30-minute call, your time
- We look at a sample of your books
- Clear scope & pricing afterward
Prefer to skip the form? WhatsApp us or email info@fuelcfo.com.