Do your fuel inventory numbers actually tie out?
Most stations 'kind of' reconcile fuel — book against physical, eyeballed, no real grade-by-grade math. So fuel shrinkage hides, fuel COGS is wrong, and your cents per gallon margin is fiction. Our petroleum accounting specialists handle daily wet stock reconciliation, ATG tank gauge tie-out, and fuel inventory management so every gallon is accounted for.
Why most stations get fuel inventory wrong
Book-vs-physical reconciliation is skipped or done quarterly instead of daily.
Grades are blended together, so you don't see which fuel grade is bleeding.
Calibration drift, water bottom, and temperature compensation get ignored.
Shrinkage hides under sloppy fuel COGS calculations — and it adds up to real money.
ATG (automatic tank gauge) readings never get reconciled against POS gallons sold and jobber delivery tickets.
Without daily wet stock reconciliation, fuel inventory management is just guesswork — and that costs gas station owners thousands per year.
Exactly what you get
Every deliverable, spelled out. No ambiguity, no "we'll figure it out later."
The actual process, step by step
Pull your tank readings + POS exports
Daily ATG (automatic tank gauge) readings vs. POS gallons sold vs. delivered gallons from jobber statements. Our gas station bookkeeping team pulls all three for complete wet stock reconciliation.
Reconcile each grade separately
Each grade has its own book vs. physical. We don't blend. You see exactly where fuel shrinkage is happening, by grade and by tank — real fuel inventory management.
Flag & investigate variance
Daily variance threshold (typically 0.5%–1.0% of throughput). Anything above threshold gets investigated — meter drift, theft, calibration, evaporation. This is where fuel shrinkage tracking catches real loss.
Monthly variance report
End of month you get a one-page report: gallons in, gallons sold, variance, shrinkage by grade, year-to-date trend. Downstream petroleum accounting done right.
What owners say after the first full monthYou finally know if you're losing fuel — and which grade, which tank, when. That's money you keep.
FAQ
Frequently asked questions
The difference
A generalist bookkeeper vs. FuelCFO
Same line item on your P&L - handled two completely different ways.
Who it's for
Built for how you actually operate
Fuel Inventory Reconciliation is delivered the same disciplined way whether you run one pump island or fifty - only the scope scales.
Single-site owner-operators
You run one location and wear every hat. Fuel Inventory Reconciliation gets done right - without you learning a new system or hiring in-house.
Multi-site & store groups
Two to fifty locations. We standardize Fuel Inventory Reconciliation across every store so your numbers are comparable site-to-site and roll up cleanly.
Branded & unbranded dealers
Jobber-supplied or fully independent. The work adapts to your supply agreements, fuel brand, and back-office system.
Free tools & resources
Go deeper before you book
Run the numbers yourself, then let our team take the work off your plate.
Fuel Margin Calculator
See your real cents-per-gallon vs. store margin.
Wet Stock Variance Calculator
Check if your fuel shrinkage is within range.
Gas Station Accounting Checklist
The month-end close every station should run.
Gas Station Accounting FAQ
44 answers on fuel, tax, POS & compliance.
Articles & insights
How real stations fix margins, tax & shrinkage.
Gas Station Accountant by city
Local pages for NYC, Houston, LA, Chicago & Atlanta.
All accounting services
Every service we run for the Fuel Operations side & more.
Book a Free Books Review
Find out what your numbers are really telling you.
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
- 30-minute call, your time
- We look at a sample of your books
- Clear scope & pricing afterward
Prefer to skip the form? WhatsApp us or email info@fuelcfo.com.