Is your beverage rep actually delivering what they invoice?
DSD vendors are constant traffic — Coke, Pepsi, Anheuser-Busch, Frito, plus tobacco wholesalers. Each one has its own pricing, rebates, and scan-data deals. Without monthly DSD vendor reconciliation, you're paying for product you never received and leaving scan data rebates and Altria Reynolds rebates on the table.
Where DSD costs you money quietly
Vendor invoices and physical delivery don't always match — shorts, dings, expired product.
Scan-data agreements (where vendors pay you for scan-rate data) get forgotten.
Promotional rebates and slotting fees don't show up automatically.
Tobacco rebate programs (Altria, Reynolds, ITG) require accurate scan-data and tend to leak.
Altria Reynolds rebates alone can run $200–$800/month per location — but only if scan data is submitted correctly and on time.
Without proper DSD vendor reconciliation, c-store inventory management is incomplete — you're tracking what you sold but not verifying what you received.
Everything we deliver
No guesswork, no scope creep. Here's the full list.
Step by step, no mysteries
Set up vendor master
Each DSD vendor gets a master record with their pricing, rebate, and scan-data agreement spec. This is c-store bookkeeping at the vendor level.
Reconcile invoice to receiver
Every DSD invoice gets matched against your receiving log. Shorts and damages flagged — core DSD vendor reconciliation.
Track rebates against scan data
Tobacco scan data rebates require POS scan data sent monthly to manufacturer. We verify the data sent and the Altria Reynolds rebates received — plus all other scan data rebate programs.
Monthly vendor report
One report per vendor: deliveries, invoices, credits, scan data rebates earned, rebates pending. This is convenience store accounting that catches what generalists miss.
You stop overpaying on shorts and damages. You collect every rebate and scan-data dollar you're owed. Tobacco rebates alone often run $200–$800/month per location.
FAQ
Frequently asked questions
The difference
A generalist bookkeeper vs. FuelCFO
Same line item on your P&L - handled two completely different ways.
Who it's for
Built for how you actually operate
Vendor / DSD Reconciliation is delivered the same disciplined way whether you run one pump island or fifty - only the scope scales.
Single-site owner-operators
You run one location and wear every hat. Vendor / DSD Reconciliation gets done right - without you learning a new system or hiring in-house.
Multi-site & store groups
Two to fifty locations. We standardize Vendor / DSD Reconciliation across every store so your numbers are comparable site-to-site and roll up cleanly.
Branded & unbranded dealers
Jobber-supplied or fully independent. The work adapts to your supply agreements, fuel brand, and back-office system.
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Go deeper before you book
Run the numbers yourself, then let our team take the work off your plate.
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Book a Free Books Review
Find out what your numbers are really telling you.
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
- 30-minute call, your time
- We look at a sample of your books
- Clear scope & pricing afterward
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