For stores that close the day in PDI
If you run PDI across several stores, the daily close is a list of stores to check, not one report. This page explains what the PDI daily close gives you for each store, which exceptions to look at first, and how the totals reach your bank and QuickBooks Online.
Works with your POS, back-office & accounting stack
It is the daily close in PDI: for each store and business day it totals fuel, store departments, lottery and tax, and how customers paid. Check the business date, that cash matches the deposit, that cards match the processor, and that nothing was changed after the close.
By the FuelCFO team. Where this page describes a vendor's product, the details come from the vendor's own public descriptions and can change, so confirm them with the vendor. Figures in diagrams are illustrative.
PDI describes daily reporting and period close reporting as part of its Enterprise back office, so for a multi-store operator the end of the day is a set of closes, one per store. Report names and layouts depend on your PDI version and modules, so confirm yours with PDI or your reseller. We are not part of PDI and do not provide access to it.
Each store closes its own business day. With several sites, a day is complete only when every store has closed, so the first check is which stores did not. A missing close leaves a hole in sales, cash and tax for that site, and it is easy to miss when the other totals look fine.
Fuel by grade, store departments, lottery and tax, split by how customers paid, along with the cash you should deposit. These are the numbers your books are built from. If a total is off by a small amount in one department, it usually points to one keying or pricing error, not a broken system.
When there are many stores, start with the exceptions: a store with no close, a late close, or a cash difference well above normal. Reading every line of every store is slow. Looking at the odd ones first lets an owner or bookkeeper spend the time where a real problem is most likely.
The close shows sales and expected deposits. Whether PDI also matches the bank depends on your modules, and either way the statement is the final check. A close can be perfect and the bank can still disagree, because of timing, a fee or a deposit made on a different day.
Card fees, deposit timing and bank charges are not part of the close. They come from the statements. That means a month of clean closes can still hide a rise in processing cost. Those items need their own monthly review, so they are not forgotten between closes. Put it on the calendar at month end.
To see which lines to read, go to the lines to check. To see what goes wrong, go to where it goes wrong. If you want a team to handle it, what we do covers it. Begin with the stores that close last.
We list days with a missing or late close for each store.
Large cash differences and voids are listed with the day and store.
Each store's expected deposit is matched to what arrived.
Each store's totals go to its own accounts in QuickBooks.
PDI produces totals per store per day.
PDI produces totals per store per day.
We rely on the closed day, not a mid-day view.
Every store and every day is accounted for.
Every store and every day is accounted for.
A missing store-day is easy to chase early and hard to chase late.
Odd days are listed for you.
Odd days are listed for you.
Examples are a day with no sales, a big refund or a deposit that looks too low.
Totals go into QuickBooks and are matched to deposits.
Totals go into QuickBooks and are matched to deposits.
Each difference gets a reason.
You get the books and a list of stores and days that needed attention.
You get the books and a list of stores and days that needed attention.
It shows where a store process may need fixing.
Report names and layouts vary by store setup, PDI version and modules. Ask your PDI representative what yours are called.
The day looks complete because the other stores did.
Sales slide into the next business date.
A chain total looks fine while one store has a large cash gap.
Several stores' deposits are compared as one number.
A correction is made in PDI but never reaches the saved report.
Nobody saves each store's report, so a question months later cannot be answered.
You oversee several stores and want to know where to spend your time.
You collect reports from every site and chase the late ones.
Your daily process worked for two sites and is straining at four.
If a store skipped some closes, tell us which ones. We will list the missing days first.
After a 30-minute call, we spend roughly 48 hours reviewing your books. You then hear what we found, free of charge.
We show you which stores and days need attention so you know where to look each morning.
Deposits are matched store by store, and the books are closed with a note on each store.
Daily fuel totals for each site compared with deposits and supplier bills.
5 services →Cash differences, voids and department sales reviewed store by store.
9 services →Tax collected on every close, supported by saved daily reports.
4 services →Daily closes across all your stores, including when a site joins or leaves the group.
3 services →FAQ
More guides on the same system, or send us a day or a month for a free review.
Monthly bookkeeping for stores that run PDI: daily reconciliation, month-end close and PDI totals posted into QuickBooks Online.
Read more →How we find the first bad day, fix the map and close the months.
Read more →What the Verifone end of day report shows, what to check on it each day, and how it ties to your bank and QuickBooks Online.
Read more →Send us a day or a month and we'll show you where the three systems disagree.
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